State of Alaska
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Job Description Are you a college student looking for full-time or part-time work?
Do you enjoy working independently in a fast-paced and supportive work environment? If you answered yes, read on!
The Alaska Commission on Postsecondary Education (ACPE) is seeking a College Intern to perform administrative support and clerical accounting duties in a professional work environment.
ACPE is the State’s postsecondary education agency, providing education and career funding solutions. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley, close to the bus line, with plenty of available parking.
Intern positions with the Commission are not eligible for State of Alaska health care, leave or retirement benefits.
For more information about ACPE, our mission and our services, visit our website at: http://acpe.alaska.gov
Duties include, but are not limited to:
- Preparing and processing accounting transactions including vendor payments, inter-agency reimbursements, and reconciling and clearing credit card transactions
- Providing support to ACPE’s Finance Division
- Providing support to ACPE’s other Divisions, as needed
- Assisting with special projects or tasks
The ideal candidate will possess the following knowledge, skills, and abilities in the following areas:
- Accounting Operations: Knowledge of general ledger accounting and reconciliation techniques, including accounts receivable and accounts payable.
- Computer Skills: Experience and/or education using computers and software applications such as Microsoft Office, including Excel and Outlook, databases, and automated systems to accomplish work.
- Customer Service: Ability to anticipate and meet the needs of both internal and external customers. Deliver high-quality services with courtesy and professionalism. A commitment to continuous improvement in all areas of work.
- Attention to Detail: Thoroughness and efficiency when performing work while maintaining a high level of accuracy and attention to detail.
- Self-Management: Sets well-defined and realistic goals; displays a high level of initiative, effort, and commitment towards accurately completing assignments in a timely manner; works with minimal supervision; is motivated to achieve; and demonstrates responsible behavior.
NOTE:
This position is flexibly staffed. This vacancy may be filled at either range 8 or range 10, depending on the selected applicant’s qualifications. Preference will be given to applicants who are available to work during the academic year. However, applicants seeking only summer employment will be considered.
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Minimum Qualifications Range 8
Currently accepted, enrolled, and attending an accredited college in an undergraduate degree program, while maintaining an academic load of at least six credit hours per semester (eight credit hours per quarter) and meeting the institution’s satisfactory academic progress (SAP) criteria.
Student is enrolled in and taking lower division courses, which generally consist of core curriculum and introductory courses, typically identified in college catalogs as “100 or 200 level”.
Range 10
Currently accepted, enrolled, and attending an accredited college in an undergraduate degree program, while maintaining an academic load of at least six credit hours per semester (eight credit hours per quarter) and meeting the institution’s satisfactory academic progress (SAP) criteria.
Student is enrolled in and taking upper division courses that are specialized, in-depth and advanced, typically identified in college catalogs as “300 level” and higher.
Appointment and retention in this class series is restricted to students actively pursuing an undergraduate degree program in an accredited college, maintaining an academic load of at least six semester (eight quarter) credit hours per semester (quarter), and meeting the institution’s satisfactory academic progress standards. The successful candidate will be required to provide proof that they meet retention requirements by submitting transcripts at the end of each academic term.
Students who have completed spring semester courses and are enrolled in fall semester courses are considered to be attending college during the summer regardless of whether or not summer courses are taken.
Other Information
This is a fully exempt job class under AS 39.25.110(11).-
Additional Required Information Please note: College Intern Positions with the Commission are not eligible for State of Alaska health care, leave or retirement benefits.
COVER LETTER
A COVER LETTER IS REQUIRED TO BE ATTACHED TO YOUR APPLICATION IN ORDER TO BE CONSIDERED FOR THIS POSITION. If you do not attach a cover letter, your application will be considered incomplete and it will not advance to the next phase of the recruitment and selection process.
The cover letter should be in standard business format, and specifically address your experience as it pertains to each bulleted item listed in the KNOWLEDGE, SKILLS AND ABILITIES section of this posting. The cover letter will be considered a writing sample and will be used, along with the application package, to determine if an applicant is qualified for this position and which applicants will advance to the interview phase of the recruitment and selection process.
EDUCATION
If postsecondary education is used to meet the minimum qualifications, you must complete the Education and Training section of the application and attach your transcripts to your application. If you have not obtained a degree, please indicate the number of credit hours earned in the Degrees Obtained field.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying.
INTERVIEW
Applicants invited for an interview will be required to provide the following at time of interview:
List of three (3) professional references including current daytime phone numbers.
Proof of Enrollment.
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.
SPECIAL NOTICE: PLEASE READ CAREFULLY
An applicant’s response to the minimum qualifications must be supported by the job application.
This position is in the exempt service; therefore, it is not covered by the terms of a collective bargaining agreement. As a result, ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only, the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education.
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-587-0430 or 465-4095 in Juneau or (907) 465-3412 (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.-
Contact Information - WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-587-0430 (toll free) or (907) 465-4095 if you are located in the Juneau area. Requests for information may also be emailed to recruitment.services@alaska.gov.
For applicant password assistance please visit: https://www.governmentjobs.com/js_lostpswd.cfm?&topheader=alaskaFor specific information about this position, please contact the hiring manager at the following:Melanie Stewart, Administrative Operations Manager
melanie.stewart@alaska.gov
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