Legal Practice Assistant – Finance

Moore & Van Allen PLLC, a dynamic and fast-growing full-service law firm of more than 400 attorneys and professionals, is seeking a Legal Practice Assistant to join its Charlotte, NC office. This full-time position provides administrative support assigned attorneys on our Finance team.

Essential Duties & Responsibilities:

• Creating, editing and proofing documents and other correspondence per attorney direction, using MS Word and Excel and other specialized software
• Submitting conflicts checks for new clients and/or matters and originating new files
• Managing firm’s files through the use of appropriate software
• Creating labels, buckets and maintaining filing of documents
• Coordinating meetings, travel arrangements, securing conference rooms and ordering refreshments as necessary
• Managing time entry and assisting with the billing process, including editing pre-bills and preparing invoices; preparing expense reports, reimbursements, check requests, CLE reports and trust accounting reports
• Answering telephones, recording messages; assisting callers and/or redirecting calls as needed
• Maintaining electronic calendars for the assigned attorneys. 
• Regular and in-person attendance is required to perform the essential functions of this interactive position.

Qualifications & Experience:

• High School Diploma or the equivalent with at least two years of experience or specialized training in secretarial techniques. 
• Law firm and finance practice experience preferred 
• Proficiency in MS Word and Excel required with the ability and willingness to learn specialized software as needed
• The ability to proof documents for punctuation, grammatical and spelling errors and to perform simple arithmetic calculations on timesheets or other documents. 
• Must have good interpersonal and communication skills as well.

The position may occasionally require more than the regular 37.5 hours per week to accomplish essential duties. We offer a competitive salary and benefits. Interested and qualified applicants should apply via our website at https://www.mvalaw.com/careers-working-at-mva. Equal Employment Opportunity Employer.

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