Legal Practice Assistant

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team!

The Legal Practice Assistant (LPA) provides administrative support for attorneys and other timekeepers in multiple practice groups including Real Estate. The ideal candidate performs a wide variety of administrative tasks and delivers a high level of customer service, while consistently producing an excellent work product.  The LPA will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction.

Essential Duties and Responsibilities: 

• Perform specialized administrative work for the practice group while demonstrating a strong technical proficiency and an understanding of firm procedures.

• Develop and maintain a deep understanding of department objectives, key activities and requirements in order to anticipate and proactively address the needs of the team.

• Code and enter timekeeper’s time and costs in the firm’s time and billing system.

• Coordinates large volume client billing, using sophisticated software and procedures, that may require client specific instructions and multiple revisions.

• Support new client and business development efforts by opening and closing new matters and submitting requests for conflicts of interest checks.

• Process expense reimbursement requests and process invoices.

• Serve as a knowledge resource in specific practice group requirements and firm policies and procedures. Collaboratively share this knowledge and work with others to improve processes and procedures.

• Handle tasks related to client billing, such as distribution and review of client invoices, maintain current knowledge of billing requirements from clients.

• Liaise with administrative departments to coordinate all aspects of workflow support for attorneys.

• Prepare routine correspondence, read, and route mail, conduct general research and responsible for file maintenance.

• Handles complex edits in legal documents.

• Ensure effective calendar management, with the ability to prioritize meetings and resolve calendar conflicts; proactively organize and manager schedule changes for events and meetings.

• Arrange domestic and international travel and create and submit related expense reports.

• Collaborate with resources inside and outside the firm as appropriate to complete projects or tasks.

• Manage information electronically using the firm’s database file management system and a records management system.

• Provide overflow assistance to administrative legal support team.

• Assist in fostering an environment of superior customer service, collaboration, commitment, team spirit, pride, and trust.

Knowledge, Skills, and Abilities:

• Demonstrate a “can do” attitude and a willingness to continue learning and developing skills of an independent thinker.

• Excellent written and verbal communication skills with the ability to effectively interact with all levels of firm personnel, clients, and vendors.

• Ability to provide quality client service to both internal and external clients effectively and professionally.

• Ability to manage multiple projects in a deadline-driven environment.

• Ability to take initiative, set priorities, and see projects through to completion.

• Ability to work effectively both independently and with a team to promote consistent and efficient workflow processes.

• Ability to communicate effectively, both verbal and written.

• Excellent grammar, punctuation, and proof-reading skills.

• Willingness and ability to accept changing assignments and priorities.

• Ability to maintain confidentiality of attorney and client information.

• Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.

• Identify and respond to internal and external client inquiries in a timely manner and seek feedback/follow-up as appropriate.

• Strong knowledge of Microsoft Office Suite products.

Education and/or Experience: 

• A Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.

• Minimum of five (5) years’ experience, including billing and e-Billing, preferably within a law firm or similar professional services environment.

#LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19. 

This position description is intended to describe the general content of and requirements for the performance of the job.  The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.

Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.

$70,000.00 – $90,000.00

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