Sound Community Services
Title: Human Resource (HR) Internship
Reports to: Director of Human Resources
Department: Human Resource (HR)
Classification: Unpaid
Date Created/Revised: 2/7/25
Organization Overview:
Sound Community Services, Inc. is a private, not-for-profit organization dedicated to educating, assisting, and supporting individuals with persistent mental illness and substance use disorders. We work tirelessly to create a culture and environment in which recovery and wellness are possible.
Position Overview:
Under the direction of the Director of Human Resources, this position provides administrative and secretarial support to the Human Resources department. In addition to typing, filing and scheduling, performs duties such as data entry, coordination of meetings and conferences, and working on special projects. This position also assembles highly confidential and sensitive information.
Essential Functions:
- Performs HRIS data entry and personnel file maintenance;
- Assists with recruitment including but not limited to scheduling interviews, verifying all documentation has been received, enrollment in required electronic and in person training, etc;
- Creating and maintaining employee personnel files;
- Assists in the maintenance of the various department electronic mailboxes;
- Sorts and distributes training certificates and other employee documentation;
- Assists with new hire orientation and other in-house trainings;
- Accurate typing of correspondence and/or other documents as requested;
- Answering and accurately directing messages that come through the department;
- Prepares and executes the office supply orders;
- Completes special projects as assigned;
- Maintains strict confidentiality of client, agency, and personnel information;
- Participates in agency staff meetings and attends other meetings and seminars as needed;
- Ensures questions and concerns are promptly and courteously resolved;
- Adheres to agency policy and procedures;
- Performs other duties as assigned.
Physical Requirements:
While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools, or controls, and climb stairs. The employee frequently is required to walk, talk and/or hear; Speaking and hearing ability sufficient to communicate effectively by phone or in person at normal volumes; Vision adequate to read correspondence, computer screen, forms, etc. The employee is occasionally required to stand and climb or balance. The employee must occasionally lift and/or move up to twenty-five (25) lbs. Specific vision abilities required by this position include the ability to adjust focus.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Qualifications:
High School diploma or equivalent required; current student in an accredited college program, with requirements in collaboration with a course syllabus; proficient in the Microsoft Office suite; excellent verbal and written communication; high ethical standard and practice.
Sound Community Services, Inc. is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V
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