Internship – Admissions Officer

 

Position Title: Admissions Officer 

Department: Growth Office                                Reports To:  Director of Admissions 

 

Primary Location: Washington, DC                  FLSA Classification: Non-Exempt 

Parameters: Full-time; 12 months/year            Pay Range: 

Position Summary: An administrative position for Bay Atlantic University. Responsible for the institution’s development of external relationships and marketing program. 

•Execute marketing and relationship development strategy for Bay Atlantic University with the following goals: 

•Increase new enrollments and enrollment inquiries 

•Work with additional Administrative Staff to perform on- and offline marketing efforts 

•Network, build, and maintain relationships with new and existing partnerships for recruiting and program support from around the world 

Essential Functions: As defined under the Americans with Disabilities Act, may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. 

 

Duties and Responsibilities: 

·         Evaluate and turn applications into registered students. 

·         Communicate with students, agents, friends, and family to keep them engaged during the application and admissions process. 

·         Provide guidance to all prospective students during the application and admissions process. 

·         Assist the Senior Admissions Officer with daily tasks and application follow-up. 

 

·         Provide support to the Admissions office and additional administrative staff as requested, including housing, activities, external relations, and/or academics. 

·         Keep track of student needs and provide support during the visa application process and when the students travel to the US. 

·         Answer phone calls and direct callers to the appropriate point of contact within the office and/or answer common questions related to the school and academic programming. 

·         Assist the Registrar with preparing incoming student files. 

·         Assist the school in handling early and/or late class times or student groups that meet outside of class. 

·         Check and respond to general requests that come to Bay Atlantic University/Mentora info email account. 

·         Help maintain professionalism and cleanliness in the school by taking routine checks of the classroom and common areas. 

·         Welcome and direct visitors to the appropriate location for meetings and/or appointments. 

·         Work with the front desk staff as needed, providing coverage during breaks, and assisting when the front desk is very busy. 

·         Completes other assignments as instructed. 

General Expectations: Employees are expected to accomplish assigned duties in an efficient, effective, and competent manner and to strive for improvement and excellence in all work performed. Additionally, employees must understand the comprehensive role of the community college and cooperate and work harmoniously with students, faculty and staff, and the public. Employees will follow all college policies, rules, regulations, and guidelines as they relate to this position. 

 

Education and Experience Requirements: 

·         Ability to communicate, influence, and convert prospects 

·         Knowledge of CRM software (e.g. Salesforce, HubSpot) 

·         Experience with MS Office (particularly Excel) 

·         Ability to deliver custom solutions depending on customer needs 

·         Proven ability to juggle multiple projects at a time, while maintaining attention to detail 

 

·         Excellent listening, negotiation, and presentation abilities 

·         Strong verbal and written communication skills 

·         Ability to speak a second language is a plus 

·         Display ability to complete tasks and maintain professionalism and confidentiality if required 

To ensure the health and safety of our community, BAU requires COVID-19 vaccinations for faculty and staff. 

Knowledge, Skills, and Abilities: 

Knowledge of and ability to follow college policies and procedures. 

Knowledge of current technologies and word processing, database, presentation, and spreadsheet software, specifically Microsoft Office applications. 

Knowledge of recruiting, job placement and/or career advising techniques Knowledge of certification tests used for career assessment. 

Knowledge of tools used for student interest and personality type and the ability to interpret results of such tools to assist students in making sound decisions. 

Knowledge of the proper operation of and the ability to use personal computers and standard office equipment. 

Skill in evaluating a student’s academic interests and desires to formulate a plan designed to assist the student in achievement of specified career goals. 

Ability to communicate effectively, verbally and in writing, and to relate to others in a professional, helpful manner. 

Ability to relate to a diverse population and to maintain composure when faced with difficult situations Ability to multi-task and organize, prioritize, and follow multiple projects and tasks through to completion with an attention to detail. 

Ability to work independently while contributing to team environment. 

Ability to analyze problems, identify solutions and take appropriate action, resolve problems using independent judgment and decision-making processes. 

Ability to establish and maintain effective working relationships with supervisors, other department staff, students, and the public. 

Ability to read and interpret policies related to academic programs and student requirements for participation in various programs. 

 

Work Environment: Work is primarily performed under general supervision in an office setting with appropriate climate control. Travel, early morning, evening, and weekend work may be required. 

 

Physical Requirements: Essential functions of this position require: lifting, manual dexterity, ability to communicate. 

 

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body; involves sitting majority of time; walking and standing are required only occasionally, and all other sedentary criteria are met 

 

Mental Application: Utilizes memory for details, verbal instructions, emotional stability, critical thinking, adaptability, and creative problem-solving skills are important. 

 

Disclaimer: The above statements describe the general nature, level, and type of work performed by the incumbent(s) assigned to this classification. They are not intended to be an exhaustive list of all responsibilities, demands, and skills required of personnel so classified. Job descriptions are not intended to and do not imply or create any employment, compensation, or contract rights for any person or persons. Management reserves the right to add, delete, or modify any and/or all provisions of this description at any time as needed without notice. This job description supersedes earlier versions. 

 

In 2014, BAU, now Bay Atlantic University, was established and licensed to operate in the District of Columbia. Bay Atlantic University is defined by six key aspects: Affordable, Focused, Global, Connected, Central and Dynamic. We put our students in the best position to succeed in their careers/lives by offering degree programs that are in high demand fields and rapidly growing. Being in the heart of DC, means being connected and that is why we offer degrees in Politics, Business, and Information Sciences: the three core industries that power DC and the world. All our programs have focused curriculum that are updated each year to remain consistent with current trends in the fields.

BAU aspires to make the most of its strategically central location, right in the heart of Washington, DC. (We are located just steps away from Lafayette Park, next to the White House). It is a top priority for us at BAU to expose all our students, domestic and foreign, to the incredibly rich environment of the Greater Washington Area.

Our strengths as a young and dynamic university are in undergraduate degrees in Economics, Business Administration, Political Science and International Relations, Information Technology, Data Science. We have a large MBA Program and also Graduate degrees in Cybersecurity and Big Data Analytics. We are also offering non-degree programs on Job Readiness, Entrepreneurship, Adobe in-design Series and English (ESL).