Martello Re Limited
- Full Time
Summary
We are seeking an experienced Executive Assistant to be responsible for supporting the CEO and additional members of our Executive Leadership Team. This role offers an opportunity to join an exciting industry and be a valued team member in contributing to the foundation of the organization.
Key Duties and Responsibilities
- Provides high-level administrative support and assistance to the CEO and other assigned Executive Leadership Team members.
- Heavy calendar management: schedule and coordinate meetings, travel and daily calendars across multiple time zones.
- Track expenses and prepare expense reports for reimbursement in accordance with company policy.
- Support Executive Leadership Team as needed in preparing for internal or external meetings, conducting research and other similar tasks.
- Assist with task tracking, coordination, and driving follow ups. Write individualized correspondence and other documents as requested.
- Operate with exceptional attention to detail. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention.
- Manage organizational communication, scheduling, and planning for key internal events such as board meetings, staff meetings, and managers’ meetings. Receive and triage incoming written communications to appropriate staff and facilitate response or action to be carried through by Executive Leadership as needed.
- Performs additional duties as assigned by Executive Leadership Team.
Education and Experience
- Bachelor’s degree in business administration or related field preferred.
- At least five years of related experience required.
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Required Skills
- Strong communication skills, both written and verbal, with the ability to work effectively with clients, vendors, and internal teams.
- Excellent organizational skills with the ability to manage multiple tasks and deadlines in a fast-paced environment, a strong sense of urgency for follow-through.
- Ability to work independently with minimal guidance, excellent work ethic.
- Excellent time management skills with a proven ability to meet deadlines.
- Strong understanding of financial management, including budgeting, invoicing, and basic accounting practices.
- Forward looking thinker who actively seeks opportunities and proposes solutions.
- An excellent communicator who can get things done efficiently and with a high attention to detail across multiple channels (email, phone, teams, text, etc.).
- Strong organizational skills that reflect the ability to perform and prioritize multiple tasks and be adaptable to competing demands.
- Strong interpersonal skills and the ability to build relationships with global staff, Board Members, and external partners
- Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Teams.
- Proven ability to manage confidential information with discretion and professionalism.
- Demonstrated proactive approach to problem solving with strong decision-making capability.
- Excellent organizational, communication, and interpersonal skills.
- Proficient in managing multiple tasks and meeting deadlines.
- High ethical standards and integrity.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and as part of a team.
Compensation & Location
Prolonged Competitive salary, bonus, and benefits package commensurate with experience. This is a full-time position located in Charlotte, North Carolina.
Travel Requirements
Periodic travel to Martello Re offices for internal meetings, as needed.
Note to Recruitment Agencies
We kindly request that you do not forward any resumes to Martello Re employees unless specifically requested for this position or other roles within our organization.
Martello Re bears no responsibility for fees related to unsolicited resumes.
Note to Applicants
Personal Information collected is used for recruitment purposes only and will be shared with hiring managers and those involved in the hiring process. We may retain your personal information for a reasonable period in compliance with applicable regulations, typically one year post application submission, to enable us to match your details with other suitable job opportunities that may arise from time to time, unless otherwise requested. Please refer to Martello Re’s Privacy Notice for further information on your rights and how we protect your personal information: Privacy Notice – Martello Re.
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