Assistant Director, International Alumni Services

Job Description
1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area. 2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area. 3. Counsel’s faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function. 4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function. 5. Leads in long-range planning for the office activities of a specific functional area. 6. Interprets and administers various University and federal policies and regulations. 7. Disseminates accurate and up-to-date information regarding areas of concern. 8. Formulates and establishes policies regarding area’s function. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned.

Required Education and Experience
Bachelor’s Degree in a related field and three years of experience or an equivalent combination of education and related experience.

Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

Position Focus:
Co-lead the YSE Alumni Services efforts, with a particular focus on building a robust network of alumni of the new Three Cairns Climate Program for the Global South, incorporating both Three Cairns Scholars (alumni of the master’s program) and Three Cairns Fellows (certificate program participants); lead development and implementation of program strategy, events, communications, and interactions across multiple platforms for Scholars and Fellows, integrating them within the larger YSE alumni network.

Serve as alumni officer for YSE, managing all aspects of the Three Cairns alumni program, and serving as the primary liaison among Three Cairns Scholars alumni, Three Cairns Fellows, and the School. 

Serve as alumni office liaison to other departments at YSE that bear responsibility for implementation of the Three Cairns Scholars Program, including Academic Affairs, Career and Professional Development, Student Affairs, and Admissions. Serve as alumni office liaison to the areas of YSE administering the online certificate programs for the Three Cairns Fellows. With the supervision of the Associate Dean of Development and Alumni Services, provide periodic stewardship reporting to the founders of the program including bi-monthly or quarterly virtual meetings, in-person visits on-campus or off-campus, and the annual report. Co-manage YSE alumni events, programs, and visits domestically, internationally, and remotely, along with the other Assistant Director. Co-manage communications for YSE Alumni, including alumni newsletters, regular email blasts, website content, and social media content, along with the other Assistant Director. Lead the School’s deployment of its online networking platform as it relates to Three Cairns Scholars, Fellows, and international alumni. Oversee student research assistants and alumni program volunteers as needed to carry out the responsibilities of the position. Provide frontline staffing for high-profile events including Reunion, Leadership Council, alumni and donor receptions, etc. Complete other duties as assigned.

Preferred Education, Experience and Skills:
Bachelor’s Degree with three years’ professional experience or an equivalent combination of education/experience in fundraising, alumni services, career services, communications and/or marketing. Also, preferred interest in the environment, international experience, experience in a university setting or with development and alumni work, and a familiarity with Yale. 

Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Required Skill/Ability 1:
Well-developed oral and written communication, editing and analytical skills with the ability to initiate and see tasks through with minimal supervision.

Required Skill/Ability 2:
Knowledge of and proficiency in Microsoft Office, social media, and ability to adapt to University wide databases and to learn software such as MailChimp, Emma, InDesign, AlumniFire, etc.

Required Skill/Ability 3:
Demonstrated organizational and research abilities with strong attention to detail with the ability to prioritize and handle diverse, simultaneous tasks and experience with website searches and public information sources.

Required Skill/Ability 4:
Professionalism, maturity, good judgment, and ability to work with confidential material.

Required Skill/Ability 5:
Ability to interact with top level donors and Yale administrators, as well as students and alumni volunteers and the ability to work well in and foster a team environment.

Tagged as: #sel