Shaw University
Job Summary:
Reporting to the Director of Experiential Learning and Career Development, the Career Services Programs Assistant
Intern for the Experiential Learning and Career Development Center, is responsible for supporting the department staff
in executing administrative activities for students and providing counseling services on an individual and group basis,
using aptitude, personality, interest, and values inventories and computer guidance systems.
Essential Job Functions: • Assist with the gathering and analysis of all data associated within the department program (e.g.,
• attendance, surveys, handouts generated by the department Director).
• Use department software such as Canva, Adobe, MS Publisher, MS Word, MS Excel, MS PowerPoint, MS Teams
and more to produce documents, reports, daily operations, and marketing materials.
• Assists with department social media and other marketing.
• Assist with the planning of group meetings within the department and across departments as needed. .
• Greets and directs faculty, staff and visitors in a professional manner.
• Prepare correspondence for students, faculty, staff, and administrative offices.
• Maintain calendar for Director relating to meetings and events.
• Assist with collecting, maintaining and disseminating all data, documents, reports for planning and program
implementation.
• Become familiar with all policies and procedures as they relate to the assigned department.
• Ability to work independently and submit ideas and plans of action for the Director’s review.
• Attends meetings to take notes as requested.
• Effectively performs assigned projects to meet desired objectives and deadlines.
• Maintains departmental databases, ensuring data integrity.
• Generates reports and documents effectively utilizing special utility software functions.
• Assists with organizing invoices for payment and requisitions as assigned in a timely manner.
• Order and maintain supply and equipment inventory for the department.
• Model appropriate professional attitudes and behaviors to staff, students and others on and off campus.
• Provide administrative support for assigned departments.
• Other duties as assigned.
Supervisory Responsibilities
None
Minimum Job Qualifications
Education and/or Experience
• High School Diploma, pursuing Bachelor’s degree or higher.
• Maintain confidentiality pertaining to student records and external partner contact information
• Willingness to continue professional growth
• Demonstrated interpersonal and customer service skills
• The ability to work under pressure and meet deadlines
• Must be creative, able to generate ideas and be a self-starter
• Responsible, dependable, well-organized and demonstrate a high level of integrity
• Maintain a positive and professional attitude
• Good organizational skills
Job Description: Career Services Program Assistant Intern
Job Summary:
• Knowledge of community services and resources
Certificates, Licenses or Registrations
None
Other Competencies (skills, abilities, behavior)
Must have a philosophy that is consistent with the Mission, Vision and Core Values of the organization. Vision,
commitment, and experience in achieving goals and pursuing excellence is critical. Strong oral and written presentation
skills. Ability to work well independently and as a member of a team. Excellence in organization, decision-making,
problem-solving and creating a collaborative environment. Ability to manage multiple projects simultaneously. Must be
able to read, write and speak fluently in English.
Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally), bending, and carrying. The
employee is regularly required to talk and hear, and to use hands and fingers to handle or feel.
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