Payroll Accountant

Under general direction from the Accounting Manager, the Payroll Accountant is responsible for all tasks necessary to accomplish the organization’s multi-state payroll processing objectives with a high degree of confidentiality. This position requires extreme detail orientation with significant knowledge of payroll administration, including state and federal regulations. This position processes all payroll-related time entry, tax deposits, reports, benefit deductions, W2s and audit document requests.  This position also supports other accounting functions when payroll activities are completed.

• Prepare and process bi-weekly payroll for multiple states using Paycom payroll software.
• Resolve payroll discrepancies and irregularities.
• Assist in reconciling payroll to general ledger.
• Prepare payroll journal entries.
• Responsible for payroll systems maintenance.
• Maintain employee leave balances, and garnishments.
• Review quarterly payroll tax reports for federal and multiple states.
• Comply with local, state and federal payroll regulations and respond to questions and special requests from regulatory agencies.
• Research laws and regulations regarding taxes and payroll withholding procedures.
• Maintain and administer 401k plan to include contributions and disbursements.
• Prepare and oversee the preparation of documents of payroll activities and issues; meeting compliance requirements and providing audit references. 
• Account reconciliations to maintain accurate account balances and complying with related policies, practices and/or regulations.
• Research discrepancies of payroll information and/or documentation (e.g., time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing. 
• Compile data from a wide variety of sources and create customized reports for Senior Management.
• Communicate with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments. 
• Performs other related duties as required and assigned including processing purchasing and accounting invoices among other duties.  This would be during times payroll activities are complete and time permits.
• Prepare and process stipends, bonuses, and calculation of incentives.
• Prepare end of the month reconciliation of physician on-call report logs.
• Assist with account payable’s invoice entries, review statements, and research past due balances.
• Ability to meet the physical and mental demands of the position.
• The ability to work on-site.
• Predictable, reliable, and prompt attendance.

Demonstrate strong knowledge of payroll processes. Require analytical skills and problem-solving skills regarding payroll to ensure accurate information. Advance knowledge in payroll software programs. The requirements listed are representative of the knowledge, skill, and/or ability required. Ability to excel in a deadline-oriented setting.

• Payroll Knowledge
• Attention to Detail
• Critical Thinking
• Complex Problem Solving
• Initiative
• Professionalism

Clinical Competencies

N/A

Training period is typically 3 – 6 months. Candidate will know the mechanics of the job but will need to learn the specifics as it applies to CEENTA.

Our mission is to be the premier eye, ear, nose, and throat group providing comprehensive, quality, and ethical healthcare to all in the Carolinas; to provide a favorable environment for the delivery of healthcare; and to provide for the wellbeing of the physicians and the employees of Charlotte Eye Ear Nose & Throat Associates, P.A. 

This position helps to achieve this mission by providing accurate payroll checks to our employees and provide information to the CEO, CFO and management team members so that they may make informed fiscal decisions for the entire organization.

Education

Bachelor’s degree preferred.

2-3 years of experience in payroll processing. Experience administrating and working in an HRIS system, Paycom, a plus.

Certificates, Licenses, Registrations

Payroll certification preferred.

The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities

N/A

Position Type and Expected Hours of Work

Non-exempt; full-time. Monday through Friday.

The physical and mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear.

While performing the duties of this job, the employee may be required to sit in front of a computer for long hours, type, and repetitively click a mouse.

Mental Demands: Employee will need to have the ability to problem solve, work under pressure, thrive in a fast paced environment, use discretion and sensitivity, and work alone for long stretches of time.

Travel

N/A

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. In addition to those essential functions identified above, individuals in this position are also responsible for performing other duties or tasks that may be assigned. CEENTA retains the discretion to ad or change the essential job functions of this position at any time without notice.

A typical day is providing information and answering employee questions about payroll related matters. 

Managing and reviewing electronic timecards for errors. Coordinating with HR to ensure correct employee data.  Computing wages and ensuring employees are paid correctly and on time during processing day. Updating the payroll folder with items to be processed. Maintain PTO balances and run reports for managers upon request.  Process off cycle check when required. Working from a shared inbox to ensure all emails are answered in a timely manner. As well as all other tasks assigned to this position which are based on the time of the month.