UC External Event Sales Manager
Website Colorado Mesa University
ANNOUNCEMENT OF POSITION VACANCY
UC External Event Sales Manager
ABOUT THIS POSITION
Summary:
The UC External Event Sales Manager is responsible for developing, recruiting, and servicing mainly off-campus University Center clients, including building client relationships and working as a liaison between off campus clients and on campus resources to assure execution of successful events. This Manager works directly with the Director of the University Center (UC) on events and requires evening and weekend work. The Manager displays outstanding customer service, develops marketing strategy to yield new clientele, has great attention to details and works closely with clients and campus needs to optimize usage of the University Center. This position offers a base salary plus the opportunity for commission bonuses, plus full benefits.
ESSENTIAL DUTIES AND RESPONSIBILITIES includes the following. Other related duties may be assigned:
Proactively attracts prospects through yearly marketing plan, networking events, social media, email introductions, and cold calls, while continuing to foster current client relationships.
Researches, coordinates and implements UC marketing strategy to promote campus venues, mainly the University Center, to create interest and leads among off campus clients.
Provide leadership for all external clientele events on campus, including (but not limited to) conferencing, corporate meetings, parties, and events. This includes being present for events, addressing and solving any issues or concerns, and assisting the client in executing successful events. Ability to negotiate event pricing, based on Manager judgement, and in compliance with University Center policies and procedures.
Manages client event logistics by understanding the scope of event, timelines, and by determining facility, technology, and other needs; Communicates client needs and is the onsite event contact for large evening and weekend events.
Promptly generates all client proposals, rate quotes, bids, room rental reservations, and layouts, in close coordination with other campus personnel to ensure adequate resources are in place.
Responsible for creating timely and accurate invoices for clients. Resolves any discrepancies and questions. Works closely with UC Director and Business Office in collections.
Prepare regular financial and operational reports for management use.
Engage Catering Services early in process on client’s food request, ensuring a seamless process.
Works with the UC Internal Event Coordinator to analyze UC utilization reports to improve marketing strategies and determine any budget implications and recommendations.
Assists in the recruiting and supervision of the UC Student Utility Crew.
• Provides direction in regards to meeting room layouts and customer service expectations to ensure the best customer service possible.
• Assists facilitating monthly Student Utility Crew meetings.
• Guides Student Utility Crew in conflict resolution and promotes team building.
Familiarize self with events and meetings occurring in the University Center; ensures that facility appearance and event setups are consistent with requests. Coordinates technical, facilities and custodial needs during evening/weekend hours.
Uses discretion in managing and purchasing supplies for event management purposes, within approved budget and subject to CMU policies and procedures.
Identifies needs and makes recommendations for quality improvement that creates value to off campus clients.
Understands how to work with all AV equipment within the building, making sure all off-campus clients are able to use the systems.
Cross-trained in executing large on-campus client events in order to provide backup support for the department.
Provides input to business objectives for long-term goals including annual budget.
Ability to navigate policies and make strategic decisions regarding revenue generating clients, reduce rental clients, and non-revenue generating clients.
Collaborates with UC staff and Director to improve processes and delivery of services to all clients.
• Bachelor’s degree from an accredited institution.
• A minimum of 3 years of hospitality experience in event sales, coordination and management.
• Ability to work many evenings and weekends, with flex day schedule.
• Excellent customer service, communication, organization, and problem-solving skills.
• Attention to detail and ability to manage multiple tasks simultaneously
• Team player, positive attitude, and relationship builder
• Demonstrates experience in budget, marketing, and reporting
• Sound computer and administrative skills
Preferred Qualifications:
• Experience in developing formal bids and proposals for potential events
• Familiarity with office products, College Net R25scheduling software, and All Seated layout software.
• Proven Sales record; demonstrates successful event sales, coordination, and management.
• Master’s degree or seeking Masters in Event Sales/Management, Business Administration, Hospitality Management or field related to job description.
• Bi-lingual.
• Demonstrated ability to positively represent the University Center and Colorado Mesa University.
• Experience with and knowledge of AV event space technology.
Salary: $60,000.00 – 64,000.00. Commensurate with education and experience. Excellent health and retirement benefits package: Click here for more information!
Department: Colorado Mesa University
Employment Type: Administrative
Application Deadline: To ensure full consideration, complete applications must be received by 9/8/2024.
How to Apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:
• Cover letter
• Resume
Direct Inquiries Contact: Breanne Meier, bmeier@coloradomesa.edu
ABOUT COLORADO MESA UNIVERSITY
Colorado Mesa University provides exceptional educational opportunities on a state-of-the-art campus located in Grand Junction. As western Colorado’s largest university, CMU serves students on its main campus in Grand Junction, its satellite campus in Montrose, its community college, Western Colorado Community College and via online offerings. Founded in 1925, it’s a dynamic university enrolling more than 11,000 students at the associate, baccalaureate and graduate levels.
At the heart of the CMU experience is an integrative and experiential approach to higher education that encourages students to think differently and empowers them to challenge assumptions. CMU brings students together with expert scholars and thinkers from different disciplines to make connections between ideas and gain the skills to solve the unstructured, complex problems they’ll encounter in life. Our focus is on providing quality academic programs, built on a strong liberal arts core that support students’ interests and regional employment needs, as well as technical programs that respond to vocational workforce demands.
The Grand Valley is home to some of the best outdoor recreation in the state of Colorado and you won’t have to fight traffic and crowds to enjoy it. CMU is surrounded by the Grand Mesa, Book Cliffs and the Colorado National Monument. We have world-class mountain biking, rock climbing, hiking, and rafting. In addition to a mountain resort that’s less than 45 minutes from campus for skiing, snowboarding and cross-country skiing. Living and working in Grand Junction, you will be able to explore one of Colorado’s best kept secrets.
Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.
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